Nowadays, the best way of managing your time is represented by calendar apps, where users are able to write everything using a computer, a smartphone, or a tablet. The best part of this kind of application is that you can set it up to remind you of the next important appointment you have on your schedule. One of the best examples is the Google Calendar, which can be maxed out with these helpful tips and tricks and organize your life better in the process.
Google Calendar Tips and Tricks
Google Calendar is a free application specially designed for time management that can be used either from the web or from the smartphone and tablet. It was initially launched in 2006, and it finished the beta tests in 2009, being now one of the most used applications of its type. It has a beautiful and easy-to-use interface, it’s integrated into various Google services, and the list of features goes on. That’s why, in order to be sure that you get the most from its capabilities, we’ve made the following article where we have gathered some of the best and most important Google Calendar tips and tricks that you should try for your own. Note that in order to be able to use this service, you must have a Google account. If you don’t have one, sign up for free from here.
Use Keyboard Shortcuts
The first thing you should do to simplify your experience when using Google Calendar is to learn the keyboard shortcuts. Pressing certain keys will help users to do different actions more quickly. Some of the most important and useful combinations of keys are the following:
k / p, press one of these two keys to move to the previous date in the calendar view; j / n, press it to go to the next date; r for refresh; t, to go directly to “today”; /, to search for something; ctrl / command + p to print the view you are watching at a particular moment; ctrl / command + ? brings a pop-up menu that shows all of the keyboard shortcuts.
Change or Add another Time Zone
Are you constantly moving between two places where you have different time zones? Google Calendar has a way to help you in this case, because it permits users to add multiple time zones to their calendar view. To do this, simply follow the next simple guide:
Receive your Daily Schedule via Email
Google Calendar has a great feature that can be very useful for users, which is the ability to send the daily schedule via email to each one of its users. In this case, users will never forget to do something because they will have their day-by-day program directly into their email. To enable this feature, follow the next steps:
Add Legal Holidays and Sport Events Calendars
Google Calendar permits users to subscribe to a bunch of pre-loaded calendars:
Customize the Date Range View
In Google Calendar, users are able to select one of four types of default views: day, week, month, and agenda, by simply clicking on the particular button, which can be found on the right corner of the calendar page. However, not many of you know that Google Calendar permits users to customize their viewing style. To do this, you have to follow the next simple steps:
Use it in Offline Mode
Even if you have an Internet problem, it’s good to know that Google Calendar can be accessed via a nice Chrome extension that can be downloaded from the following link.
Add a Countdown Timer to your Next Meeting
Nobody wants to miss an important meeting because he simply forgot about it. To come to users’ assistance, Google Calendar has a nice feature that will place a countdown timer next to your next appointment so that you will always know how much time you have left. To enable it, do the following:
Dim Unimportant Events and Hide Weekends
In order to maximize the experience when using Google Calendar, you should consider making some little modifications that will clear up your calendar view. Users should first change to dim the unimportant past and future repetitive events. It’s a straightforward process to do; users just have to go to the “Settings” menu (by pressing “S”) and select from it one or both “Dim past events” and “Dim recurring future events” options. The second change is beneficial primarily if you use Google Calendar only at work. In this case, you should hide the weekends from your calendar view by checking the “Hide Weekends” box, which can be found in the “Settings” section.
Use SMS Reminders
In order to make sure that you don’t miss any important events or meetings that are placed in your Google Calendar, you should know that there is a great and beneficial way in which you can be notified via SMS before an event starts. This is possible with the help of a little service named IFTTT, which stands for “If This Then That”. IFTTT is a free service that enables you to interconnect numerous mobiles and Internet services. If you want to benefit from Google Calendar SMS alerts, all you have to do is to sign up for the service mentioned above and make sure to activate the Calendar SMS recipe.
Add Weather to your Google Calendar
Google Calendar has many utilities, and you can even turn it into a weather forecast that you can consult every morning when you check your schedule. In order to benefit from this great feature, you need to go to the Calendar’s settings and find the option called “Show weather based on your location”. Users must set their location, select one of the two options – Fahrenheit or Celsius – and then save the changes. When they refresh the Calendar, they will be able to see the little weather icons that are placed at the top of every day of the Calendar. In order to obtain more info, you need to place the pointer on the weather icon or click on it for more details.